Privacy Policy

Who we are

This website, fossilfreeculture.nl, is run by Stichting Fossil Free Culture NL, a foundation based in Amsterdam, the Netherlands. We are responsible for the personal data described in this policy.

• Chamber of Commerce (KvK): 70430217
• RSIN: 858314800
• Email: contact@fossilfreeculture.nl

We are a small foundation of artists and activists. We collect as little about you as we can. We do not run advertising and we never sell personal data.

What we collect and why

We only hold personal data that you give us yourself or that is needed to run the website.

• When you visit the website: we collect technical data such as your IP address, browser type and the pages you view. We use it to keep the site running and secure, and to count visits. Ground: our legitimate interest in a working, safe website, and your consent where cookies are involved.
• When you subscribe to the newsletter: we collect your email address to send you our newsletter and news about our activities. Ground: your consent.
• When you fill in the volunteering form: your name, email address, and your motivation, to contact you about getting involved. Ground: your consent.
• When you email us: your name, email address and your message, to answer you. Ground: our legitimate interest in replying to messages.
• When you donate by bank transfer: your name, account number and the amount, as shown on our bank statement, to administer donations and meet our tax obligations. Ground: legal obligation.
• When you order from our shop: your name, email address, shipping address, and what you ordered, to send your order, contact you about it, and keep financial records. Ground: carrying out our agreement with you, and legal obligation for the records.

What you write in the volunteering form may say something about your political views. We treat it as confidential, use it only to get in touch with you, and share it with nobody outside the foundation. Your answers are sent to us by email and stored in our website’s database, which is hosted by Infomaniak. Filling in this form does not subscribe you to our newsletter; you only receive it if you choose to.

Cookies

We use a small number of cookies, and none for advertising of our own.

• Necessary cookies keep the site working and remember your cookie choice. These are always on.
• Statistics cookies help us count visits and see which pages are read. We use Jetpack Stats for this.
• Embedded content: most of our performance pages show videos hosted on YouTube, which belongs to Google. YouTube may set its own cookies when a video loads or plays.

When you first visit, a banner asks for your choice. You can accept, refuse or choose per category, and change your mind at any time through the cookie settings button on the site.

Who else handles your data

We share personal data only with the services we need to run the website and the shop, and with nobody else unless the law requires it. We are steadily moving our tools and data from American companies to providers based in Europe. That work isn’t finished yet, and the list below shows where things stand today.

• Infomaniak (Switzerland): hosts the website, our email and our files, and stores and sends the newsletter.
• Jetpack, by Automattic (United States): visitor statistics and the delivery of some images.
• Wordfence, by Defiant (United States): protects the site against attacks by checking visitors’ IP addresses.
• CookieYes (United Kingdom): shows the cookie banner and records your choice.
• YouTube, by Google (United States): hosts the videos on our performance pages.
• Bunny Fonts (European Union): delivers the fonts used on the site.
• PostNL or another parcel carrier: delivers shop orders and receives your name and address for that.

Some of these companies are outside the European Union. Where that is the case, the transfer rests on a safeguard recognised by EU law, such as an adequacy decision or standard contractual clauses.

How long we keep it

We keep personal data no longer than we need it.

• Newsletter email address: until you unsubscribe.
• Volunteering form answers: up to 12 months after our last contact, if you do not become involved.
• Emails you send us: up to 2 years after the conversation ends.
• Order emails with your address: deleted within two months after your order has been delivered.
• Donation and sales records in our bookkeeping: 7 years, the period Dutch tax law requires for financial records.
• Visitor statistics and security logs: as set by the service that holds them; we do not keep our own copies.

Your rights

You can ask us at any time what we hold about you, and have it corrected or deleted. Under European privacy law (the GDPR) you also have the right to:

• withdraw a consent you gave, for example by unsubscribing from the newsletter
• object to our use of your data, or ask us to limit it
• receive your data in a form you can take elsewhere

Email contact@fossilfreeculture.nl and we will answer within one month.

If you are unhappy with how we handle your data, please tell us first. You also have the right to complain to the Dutch data protection authority, the Autoriteit Persoonsgegevens.

Changes and contact

We update this policy when the website or the way we work changes. The date at the bottom shows the latest version.

Questions about this policy or about your data: contact@fossilfreeculture.nl.